Admission regulations for undergraduate programs,

University of Sargodha

Following are the Admission Regulations inclusive of amendments made till date for admission to all undergraduate programs (4-year BS/BCom/BBA, PharmD/LLB (Hons), etc), (2-year BS 5th Semester Intake etc) Diploma (1 year) Programs of the University Teaching Departments/ Constituent Colleges/ Institutes/School. 

1.         Short Title and Commencement

The regulations prescribed hereunder shall be called Admission Regulations (Undergraduate), University of Sargodha and are applicable from the academic year 2023-2024 and onward. 

2.         Definitions

In these rules and regulations unless the subject or context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them, that is to say:

2.1      “Academic Year” means a year consisting of two regular semesters namely; Fall and Spring;

2.2      “Authority” means any of the Authorities of the University specified in the University Act;

2.3      “Dean” means the Chairperson of the Board of Faculty duly appointed by the Chancellor as per the provisions contained in the University of Sargodha Ordinance 2002;

2.4      “University” means the University of Sargodha;

2.5      “Vice Chancellor” means the Vice Chancellor of the University; who shall be competent to make decisions on admission related issues.

3.               Introduction

Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/ Colleges/Institutes/ Centers/Sub-Campus.

3.1      A copy of printed Admission Regulations shall be made available in all the Departments/ Colleges/ Institutes/ Centers/Sub-Campus as well as the University Library and Website for guidance.

3.2      The Vice Chancellor is authorized to increase and decrease the number of regular, self support and reserved seats according to student teacher ratio and availability of research supervision. 

4.               ADMISSION REGULATIONS 

Admissions shall be made on the basis of merit in accordance with the criteria laid down by the Admission Committee from time to time, provided further that;

a)        75% seats are allocated on merit and 25% seats shall be reserved for passed-outs of (ADA/ADS/ADC etc) of UOS on merit for BS 5th Semester Intake regular programs. 

b)        Preference in case of admission to the Undergraduate classes will be given in the order of year of passing, starting from the current year. 

c)        Preference criteria for admission to all other classes, not enumerated above will be notified separately after it is chalked out by the Admission Committee and approved by the Vice Chancellor, but admission to these classes shall also be governed by these regulations. 

4.1      The candidates who have passed HSSC/A-Level or any equivalent examination, OR who have passed the Intermediate Part-I exam (HSSC/A-Level) and are waiting for the results of the Intermediate Part-II (HSSC/A-Level), shall be eligible for admission to the next higher classes.

4.1.1    Merit of all undergraduate (after 12 years of education) programs should be determined as per following weightage:

Terminal degree         = 60%

Matriculation marks   = 40%

4.1.2    Undergraduate admission based on Intermediate (Part-I) result will be on “Provisional” basis subject to submission of Affidavit/Undertaking by the candidate. Confirmation of admission will made on the production of complete result of HSSC/A-levels after fulfilling prescribed admission requirements. In case the candidate fails to fulfill admission requirements, his/her admission shall stand cancelled and submitted/deposited fee/dues shall not be refunded. 

4.1.3    The candidates who have passed ADS / ADA / ADC or any equivalent examination (14 years of education) shall be eligible for admission to the next higher classes. Moreover, merit of all next higher programs shall be determined on the basis of terminal degrees + additional criteria (if any) laid down by the relevant department/ college/ institute/ school.

4.2      The Chairperson/Principal/Director of the Department/ College/ Institute/ Center/ School shall, each year, communicate for approval to the Admission Committee through the Dean of the Faculty concerned, prior to admissions, the total number of students to be admitted. This number can not be increased without the approval of the Vice Chancellor, nor shall the criteria be modified without his approval. Further, he shall be vested with the power to decide such issues as hardship case. Additional criteria for weightage in admission to a particular discipline against merit seats will be applicable. 

4.3      Any student, who was rusticated, expelled, or whose entry in any Department/College/Institute/Center/School was banned for any reason whatsoever at any time during his/her academic career, shall not be admitted to any class without the permission of the Vice Chancellor on the recommendations of the Chairperson/Principal/Director, Dean concerned and Director Student Affairs.

           Note: The Office of Director Students Affairs will circulate a complete list of such students to all colleges/institutes/ departments, against whom any kind of disciplinary action has been taken. The admissions of all such students will be processed in the light of regulation.

4.4      All difficulties connected with admission shall be resolved by the Admission Committee in consultation with Chairperson/Principal/Director of the Department/ College/ Institute/Center/ School and shall deem to be settled with the approval of the Vice Chancellor later on. 

4.5      Any Reserved Seat which remains unfilled at the closing date or extended period may be transferred to the Open Merit Quota after the approval of Admission Committee on the recommendations of the Chairperson/ Principal/ Director of the Department/ College/ Institute/Center/school and Dean of the Faculty concerned, subject to the available remaining applications in the concerned degree program.

4.6       (i)       Any person who has attained the age of twenty-six (26) years on the last date fixed for the receipt of the applications for admission shall not be admitted to undergraduate classes. Age limit for students seeking admissions after passing Intermediate or equivalent examination in any discipline of this university will be twenty-four (24) years. In case of real hardship, however, the Vice-Chancellor on the recommendations of the Chairperson/ Principal/ Director of the Department/ College/ Institute/Center and Dean of Faculty concerned, may relax this Regulation subject to the availability of vacant seat, after all available eligible candidates have been offered admission, up to a maximum of one year. 

            (ii)    This age limit does not apply to the disciplines of B.Ed and MBA (Executive).

            (iii)   Age limit is also not applicable to the following candidates:

a.         Spouse of University Employees seeking admission against the reserved seat.

b.         Employees of University.

c.         Army Personnel.

(iv)   The age limit for government employees/employees of Govt. controlled corporations/autonomous bodies shall be followed as per Govt. rules, provided that they submit the NOC and study leave from their department to pursue such studies. However, no seat shall be reserved for this purpose. 

(v)   For the disciplines of Education (B.Ed 1.5-year), (05) seats shall be kept reserved for Govt. employees provided that they seek NOC from their parent department and remain on study leave for the duration of degree course. 

4.7       All the government employees seeking admission to University of Sargodha are required to submit the following documents:

i)       NOC from the competent authority (in case of self-support program)

ii)      NOC and study leave from the competent authority (in case of regular program)

4.8       In case of admission to the Replica (Self-Support) Undergraduate classes of the Department/College/Institute/Center/School, the same regulations relating to the admission to regular morning classes shall be applicable.

4.9       (i)     No student shall be admitted to a second or subsequent Undergraduate Degree in the Department/ College/Institute/Center/Sub-Campus/School except in professional degree course i.e. B.Ed and MBA (Executive) etc.

                     Explanation: “Students having 14 years of education will be eligible to take admission to BS 5th Semester Intake programs only, whereas the students having BS or 16 years education will be eligible to take admission in MS/MPhil programs only.”

            (ii)   The degree courses of B.Ed and MBA Executive can be offered in parallel with other degrees in the same session or same year without time clash.  

a. Degree obtained in regular mode in morning session in one university along with degree obtained in regular mode in evening session in different university is allowed”

b. Degree obtained in regular mode in morning session in one university along with degree obtained in private mode in the same university is allowed”.

c. Degree obtained in regular mode in morning session in one university along with degree obtained in private mode in different university is allowed”.

Note: Degrees with time clash are not allowed. 

4.10     A migration/No Objection Certificate, in case of applicant having terminal degree from a University other than the University of Sargodha, must be produced by the candidate within 30 days of the admission for submission to the registration branch of Registrar Office. 

4.11     The migration of a student from another University to the University of Sargodha to a Department/College/Institute/Center/School of the University of Sargodha and vice versa will be governed only in accordance with the Migration Policy of University of Sargodha, provided that the student falls in the merit list drawn by the University and belong to a university recognized by HEC.

4.12     Inter-departmental migration will be allowed on the recommendations of the Chairperson/Principal/Director concerned, with the written approval of the Dean of the Faculty, provided that, the student concerned would have been offered admission, on merit basis in the Department/College/Institute to which he/she wishes to migrate. The maximum time period, during which such a migration may take place, shall be 02 weeks from the commencement of the teaching session. The migration will be allowed only in genuine cases.

4.13     In order to streamline the interdepartmental/ Inter-disciplinary fee transfer cases, a fee transfer form will be available in the online admission portal of the candidate according to his/her eligibility, during the admission process only.

4.14     However, the form transfer will be allowed to only those programs/departments in which the seats will remain vacant at the closure of admission process and there are no waiting candidates i.e. lists have been displayed till the last entry. A final list of programs/departments to which forms can be transferred will be approved by the Chairperson Admission Committee and approval of the transfer will be granted accordingly and the concerned departments will also be intimated. The policy order of merit will be followed in all these cases.

                        Form transfer shall further be subject to following categories: 

1. A candidate, who has applied in any of the program/department but failed to seek admission in that program/department, if he/she intends to transfer his/her admission form to any other program/ department in which he/she has not applied but seats are still lying vacant, can be transferred. 
2. A student who has applied in any of the program/ department and admitted in the same program/ department, if he/she wants to transfer his/her admission to any other program/department in which he/she has not applied but seats are still lying vacant, cannot be transferred. 

         In addition to this, a standard procedure will be followed for form transfer. The candidate interested in transfer of the Admission Form will be required to submit an application through his/her online admission portal, subject to his/her eligibility in the respective degree program.

         Transfer of any Fee or Admission Form(s) without the approval of the Chairperson Admission Committee will be considered null and void. 

4.15     The relevant authenticated certificate in respect of Hafiz-e-Quran must be attached with the online admission application failing which no credit will be given. Moreover, the applicant must pass the Hafiz-e-Quran test conducted by the relevant committee of the University.

4.16     If there is a tie between two or more candidates having equal merit, their merit will be determined on the basis of their ages, the candidates older in age shall be given preference over the younger. 

4.17     The FA/FSc/ADA/ADS/BS degree of other Pakistani Universities / Boards where the subject English is not compulsory shall not be considered as equivalent to the University of Sargodha and such students shall not be admitted in next higher classes.

4.18     In case of any other university, whose examination/ curriculum is different from UOS, all the Departments will forward the cases with comments to determine Equivalence to Chairperson Equivalence Committee for decision before last merit list is displayed.

4.19     Equivalence Certificate of O&A Levels / Intermediate Certificate from foreign institutes, issued by the Inter Board Committee of Chairmen (IBCC) shall be provided by the applicant. Provisional Admission can be granted to the student subject to provision of said equivalence certificate from the IBCC before conducting 1st Semester (under Semester System)/1st Year (Under Annual System) examination of the degree program for which admission is granted.

            (HEC Letter No. 5-3/HEC/A&A/2015/78 dated June 24, 2015)

4.20     The dues other than notified by the University shall not be charged by the Department/College/Institute/Center/School from the students. 

4.21     A uniform policy to determine the merit will be observed in all the Departments/Colleges/Institutes/Centers/School, as laid down in the Admission Regulations.

4.22     Criteria for admission of Foreign Students will be determined by the University Admission Committee. 

4.23     Quota of reserved seats for the following categories will be followed according to the Government Policy: 

i.       Foreign students

ii.      Children/Wards of Martyrs/War Disabled & serving Personnel of the Defence Forces

iii.     Azad Kashmir

iv.     Northern Areas / FATA

v.      Gilgit Baltistan

vi.     Other Provinces (Baluchistan, Sindh and KPK)

vii.    Children of Refugees from IHK. 

Note:  It is the responsibility of the applicant to get the nomination from concerned Directorate / Secretariat / Agency / Ministry / GHQ within admission deadlines. 

4.24     (i)     A candidate whose candidature has been accepted will be required to produce the original documents for issuance of fee challan. The documents shall be retained by the department for a period of two semesters for all undergraduate programs.

(ii)    All the admitted students are directed to submit one copy of fee deposit slip/challan in the office of the relevant department to issue roll number of the department. 

4.25     The admission on sport basis shall be processed through the committee constituted to conduct the trials. Sports office is responsible to make arrangements of the trials and to forward the final list of selected candidates before the display of third merit list and no relaxation will be given in the deadline.

4.26     The admission of disabled persons shall be processed through the committee constituted to determine the disability of candidate. The student shall be considered eligible after verification from the said Committee besides possession of disability certificate from the relevant authority. 

4.27     There shall be 10 seats reserved for admission on “Self Finance” basis in all undergraduate programs (regular and self-support separately) – Each student admitted on “Self Finance” basis shall pay Rs. one lac (100,000) per year in addition to the Regular or Self-Support semester fee (whichever is applicable). However, all admission regulations including eligibility criteria etc are also applicable on “Self Finance” seats.

4.28     For College of Pharmacy Only:

If reserved quota seat remain vacant then it will be filled on open merit. However, total number of admissions shall be 200 only as per existing policy of Pakistan Pharmacy Council. 

Vacant foreign/overseas seats shall be filled according to the following breakup:

Industrial Quota Seats                        = 20%

Special Self-Support Quota Seats       = 80%

Provision of reference letter from Pharmaceutical Industry shall be mandatory for admission against Industrial quota seats.

The candidates admitted against industrial & special self-support quota seats will deposit Rs. 2, 00,000/- per year in addition to the Self-Support semester fee.

4.29     No seat other than the following is reserved for UOS Regular Employees in all the academic programs:

Spouses of Regular Serving / Retired or Deceased (Interconvertible)       

Teaching                     =          01                    

Non-teaching              =          01

Children of Regular Serving / Retired or Deceased (Interconvertible)       

Teaching                     =          02                    

Non-teaching              =          02

1. Preference shall be given to the Children/Spouses of teaching and non-teaching employees in their relevant categories. In case the seat(s) remain vacant the same shall be converted for the admission of employees (himself/herself) in the relevant category. 
2. Seats of these two categories are interconvertible as well. If seat(s) still remain vacant, admission on these seat(s) shall be offered to the other category applicants. 
3. In case of more than one applicants the admission shall be granted on merit. 
   • Result awaiting candidates who appeared in Intermediate combined examination (1st year & 2nd year) and do not have their Part-I result (in case of intermediate) and Part-I and Part-II (in case of three year diplomas) are not eligible to apply. 

NOC from the competent authority is mandatory for admission to all categories. 

4.30    Admission of candidates seeking additional marks on the basis of Hifz shall be processed as follows: 

i)       The candidates seeking additional marks and fee concession on the basis of Hifz shall be considered eligible for these concessions only after the submission of Hifz Certificate issued by the Hifz Committee of University of Sargodha after the closing date for submission of online admission forms, and before the display of Master List.

ii)     The facility of additional marks and fee concession shall be applicable to the undergraduate programs only. 

iii)     The mode of test shall be as follows: 

a)           Hifz tests shall be conducted for two/three consecutive days, subject to the number of candidates, after the closing date for submission of online admission forms, and before the display of Master List. The test schedule including date and timing shall be made part of admission advertisement.

b)          Chairperson Admission Committee will provide list of all the candidates who have applied on reserved seat for Hafiz-e-Quran, to the Chairperson Hifz Committee, after the closing date for submission of online admission form and before the Hifz Test. 

c)           In case the candidate is Hafiz-e-Quran, 20 marks are added to his/her merit. In order to ensure equal distribution of these 20 marks to all Hafiz-e-Quran candidates, an equal percentage of these 20 marks [(20*100)/1100] shall be added to the merit of the candidates seeking admission on the basis of first year result (for undergraduate programs only)

d)          The office of Chairperson Hifz Committee shall prepare and forward a list of all the candidates appearing in the test mentioning their test results to the office of the Chairperson Admission Committee, within the same day for further processing of master/merit lists.

4.31     All the candidates seeking admission against any reserved seat (including reserved seats for children/spouse/ himself/herself of university employees) shall be required to submit NOC issued by the competent authority (Office of the Registrar in case of University of Sargodha) along with the admission application.

4.32     Start of class(s) is subject to class size. Minimum number of admitted students required to run a class at the time of admission shall be as under:

Regular = 20

Self-Support = 25

However, in case of less than the prescribed number of students, special permission for start of the program shall be sought from the Vice Chancellor on the recommendations of University Admission Committee

4.33     As some of the transcripts provided by the students do not contain the detailed marks/percentage of marks so it becomes impossible to calculate merit on the basis of CGPA only. As it is the responsibility of students to provide the detailed marks sheet so they should be asked to provide the detailed marks sheet to the department before the last date for submission of forms. If they fail to provide the marks sheet they will not be considered eligible for admission as merit cannot be calculated on the basis of CGPA only. 

4.34     All admissions made in contravention of these Regulations shall be void. 

5.         CONVERSION OF GRADES/MARKS

5.1       CONVERSION OF SENIOR CAMBRIDGE AND HIGHER SENIOR CAMBRIDGE AGGREGATES AND GRADES INTO MARKS. 

The merit of candidates holding 'O' Level 'A' Level and other foreign certificates will be determined on the basis of equivalence certificates issued by the Inter Board Committee of Chairmen (IBCC), Ministry of Education, Government of Pakistan, Islamabad. 

5.2       CONVERSION OF MARKS OF TERMINAL DEGREES OF THE ALLAMA IQBAL OPEN UNIVERSITY. 

Marks of the candidates having terminal degrees from Allama Iqbal Open University will be multiplied by 0.75 in order to equalize their marks with the University of Sargodha. However, it shall be applicable for merit calculation and not for eligibility determination.

5.3       CONVERSION OF MARKS UNDER SEMESTER SYSTEM

The marks of all those candidates who have passed their examination under Semester System will be multiplied by 0.85 in order to equalize their marks with the Annual System. 

6.         ADMISSION CRITERIA 

Admission shall be made on the basis of the Basic Criteria and Additional Criteria, if any, of the individual teaching unit. 

6.1       Basic Criteria: Merit of the candidates for admission shall be calculated on the basis of terminal degree i.e. Intermediate (FA/FSc etc) /ADA/ADS/ADC/BBA(2-years) etc. Admission shall be made as per order of year mentioned below: 

6.2       Additional Criteria

As given against each Department/College/Institute/School/School. 

6.3       There will be no deduction of marks for result-awaiting candidates.

Note:   Additional marks wherever applicable, for any particular subject will be counted irrespective of the elective or compulsory nature of subject. 

Clarifications 

• No seat other than the following is reserved for UOS Regular Employees in all the undergraduate academic programs being offered at Main Campus, College of Agriculture, Allama Iqbal Campus and Department of Allied Health Sciences:

Spouses of Regular Serving / Retired or Deceased (Interconvertible)       

Teaching                     =          01                    

Non-teaching              =          01

Children of Regular Serving / Retired or Deceased (Interconvertible)       

Teaching                     =          02                    

Non-teaching              =          02

• Reserved Seats shall be allotted only to students eligible according to the Regulations for Admission in the particular Program (In each morning regular program included in Annexure-I, except where otherwise indicated).
• Seats reserved for foreign students will be allocated to those candidates whose names are recommended by the Ministry of Education, Govt. of Pakistan/HEC according to the prescribed procedure. The Vice Chancellor may permit the admission of more eligible foreign applicants on the recommendations of Dean of Faculty and Head of the Department concerned.
• Total seats equivalent to number of teaching units (where Triable Areas quota is applicable) are reserved for the candidates nominated from Triable Areas of Rajan Pur and Dera Ghazi Khan (not more than one in each department).
• Children/wards of martyrs/war disabled personnel of the Defense Forces (in the absence of this category, children/wards of serving or retired personnel of the Armed Forces) to be nominated by the GHQ Adjutant General Branch.
• Candidates against reserved seats of Armed Forces Personnel shall be nominated by the GHQ.
• One seat in each discipline is reserved for disabled persons on humanitarian grounds (a committee constituted by the Vice-Chancellor shall finalize all cases regarding disability quota) 
• Candidates against reserved seats for Outstanding Sports Persons shall be selected on the recommendations of the Special Committee appointed by the Vice Chancellor. These seats are not available in Pharm-D, DPT and Engineering disciplines. 
• Student nominee from Azad Kashmir shall be nominated by the respective Nomination Board and recommended by the Federal Govt. These seats shall be offered in only those disciplines which are not being offered at Azad Jammu and Kashmir University. 
• Ministry concerned shall nominate students’ nominees from FANA/Gilgit Baltistan. 
• Total 04 seats are reserved for nominees from AJK in Faculty of Arts and Humaniites and Faculty of Social Sciences only. 
• One seat is reversed for candidates from other provinces (only KPK, Balochistan and Sindh). 
• Total 10 seats are reserved for students having distinction in Co-curricular activities (in Faculty of Arts & Humanities and Social Sciences only) to be selected by a Committee to be appointed by the Vice-Chancellor for this purpose (not more than one in any department). 
• Overseas Pakistani Children are eligible to apply against the reserved seat(s) only if they have valid CHIP-ID Card wherein country of stay is mentioned which should other than Pakistan or having ID card with valid NICOP (National Identity Card for Overseas Pakistanis) containing address of country of stay. 

Admission regulations for graduate programs,

University of Sargodha

Admission Regulations for all Graduate (MS/MPhil/MSc (Hons)/LLM and PhD) programs of the University Teaching Departments/Constituent Colleges/Institutes/School shall be applicable as under:

1.         Short Title and Commencement

The regulations prescribed hereunder shall be called Admission Regulations (Gradute), University of Sargodha and are applicable from the academic session 2023-2024 and onward. 

2.         Definitions

In these rules and regulations unless the subject or context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them, that is to say:

2.1      “Academic Year” means a year consisting of two regular semesters namely; Fall and Spring;

2.2      “Authority” means any of the Authorities of the University specified in the University Act;

2.3      “Dean” means the Chairperson of the Board of Faculty duly appointed by the Chancellor as per the provisions contained in the University of Sargodha Ordinance 2002;

2.4      “University” means the University of Sargodha;

2.5      “Vice Chancellor” means the Vice Chancellor of the University; who shall be competent to make decisions on admission related issues.

3.         Introduction

Following are the guidelines, procedures, rules and regulations to be administered by all the Departments/Colleges/Institutes/Centers/School.

3.1      A copy of Admission Regulations shall be made available in all the Departments/Colleges/Institutes/Centers/School as well as the University Library for guidance.

3.2      The Vice Chancellor is authorized to increase and decrease the number of regular, self support and reserved seats according to student teacher ratio and availability of research supervision. 

4.   Regulations

4.1       Admissions shall be made on the basis of merit in accordance with the criteria laid down by the Admission Committee from time to time and as specified under MS/MPhil/PhD Regulations 2023, subject to the condition that; 

i.          An applicant seeking admission to MS / MPhil / MSc (Hons) or PhD program shall apply online through the University Online Admission Portal within due date given in the advertisement for admission. 

4.2       Only those candidates who have passed BS 4-year/MA/MSc/BS(Hons) or equivalent (16 year of education) shall be eligible for admission to MS/MPhil program and students who have passed MS/MPhil or equivalent shall be eligible for admission to the next higher degree. 

4.3       i)          The candidates having second division or CGPA = 2.00 out of 4.00 in MA / MSc / LLB / 4-Year BS program / B-Pharmacy / Pharm-D / MBBS / BDS / BSc Engineering (16-year education minimum 124 credit hours) degree in the relevant subject or equivalent from HEC recognized institutions shall be eligible for admission to MS/M.Phil or equivalent program. 

            ii)         The candidates having first division or CGPA = 3.00 out of 4.00 in MS/MPhil/LLM/MSc (Hons) (18-year education) degree (with research thesis) in the relevant subject or equivalent from HEC recognized Institutions shall be eligible for admission to PhD programs. Candidates having MS/MPhil/LLM/MSc (Hons) (18-year education) degree with course work (without Research Thesis) are not eligible for PhD admission. 

4.4       The Chairperson/Principal/Director of the Department/ College/ Institute/ Center/ School shall report, the number of available supervisory slots of MPhil and PhD for approval of Admission Committee through the Dean of the Faculty concerned, prior to admission. The total number of students to be admitted shall be decided according to availability of research supervision. The vacant supervisory slots shall be determined as per HEC letter No. Ref. 1-4(MS/PhD) /QAD/ HEC/ 2018/ 86/293 Date: December 03, 2018 i.e “A supervisor can supervise a total of 12 MS/MPhil/PhD students at a time with no more than 5 of these being PhD students”. Moreover, only HEC approved supervisor shall be eligible to supervise the PhD theses.

4.5       This number shall not be increased or decreased without the approval of the Vice Chancellor, nor shall the criteria be modified without his/her approval. Additional criteria for weightage in admission to a particular discipline will be applicable. 

4.6       (a) The Gradute Program Committee of each department will conduct the subject test for MS/MPhil programs to replace the GAT-Subject Test conducted by NTS.

(b) Admission test for PhD programs:

i.    The University will development and conduct the test equivalent to GRE/HAT General with the passing score of 60%.

OR

ii.   The candidates having minimum 60% test score issued by HEC accredited testing bodies will be excepted from University test for admission in PhD programs.

iii. In addition to (4.6 b), the University may conduct subject test for admission in PhD programs, if required. 

However, if required, the University may hire any third party testing service for admission tests of MPhil/PhD programs.

4.7       The merit of a candidate shall be determined as follows:

            i.       Academic Qualification 70% marks (in Terminal Degree)

            ii.      Subject Based Entry Test 30% marks (Conducted by the University or the Teaching Unit concerned)

iii.     Candidates shall have to qualify the interview conducted by the Department/College/Institute/Center/School as well besides Entry Test otherwise he/she will not be eligible for admission. 

4.8       Any student, who was rusticated, expelled, or whose entry in any Department/ College/Institute/Center was banned for any reason whatsoever at any time during his/her academic career, shall not be admitted to any class without the permission of the Vice Chancellor on the recommendations of the Chairperson/ Principal/Director and the Dean concerned.

The office of Director Students Affairs will circulate a complete list of the students, against whom any kind of disciplinary action has been taken, to all the departments.

4.9       All difficulties concerning to admissions shall be resolved by the Admission Committee in consultation with Chairperson/Principal/Director of the Department/College/Institute/Center/School concerned and decision of Admission Committee / Chairperson Admission Committee shall be final. 

4.10     List of students selected for admission will be available in the online admission portal of the departmental admission incharge concerned.

4.11     Migration/No Objection Certificate, in case of an applicant who has passed terminal degree from a University other than the University of Sargodha, must be produced by the candidate within 30 days of the admission for submission to the registration branch of Registrar Office. 

4.12     The migration of a student from another University to a Department/College/ Institute/Center/School of the University of Sargodha and vice versa will be governed only in accordance with the Migration Policy of University of Sargodha provided that the student falls in the merit list drawn by the University and belongs to a university recognized by HEC subject to availability of seat. For transfer of credits prescribed procedure shall be followed.

4.13     If there is a tie between two or more candidates having equal merit, their merit will be determined on the basis of their ages, the candidate older in age shall be given preference over the younger. 

4.14     The dues other than notified by the University shall not be charged by the Department/College/Institute/Center/School from the students. 

4.15     A uniform policy to determine the merit will be observed in all the Departments/Colleges/Institutes/Centers/School, as laid down in the Admission Regulations.

4.16     Eligibility Criteria for admission of Foreign Students, if any, will be determined by the Admission Committee.

4.17     A candidate whose candidature has been accepted will be required to produce the original documents for issuance of fee challan. The documents shall be retained by the department for a period of two semesters.

4.18     Only eligible candidates shall be allowed to apply in the desired degree programs. Online admission portal will not process the application of ineligible candidates.

4.19     A candidate can apply for admission in more than one graduate programs in the same Department/College/Institute/School where he/she meets the eligibilities of the programs concerned.

4.20     A student who has applied in any of the program/department/college/ institute/school and admitted in the same, if he/she wants to transfer his/her admission to any other program in the same Department/College/Institute/ School (against the merit-based admission offer) in which he/she has already applied, can be transferred.

4.21     A student who has applied in any of the program/department/college/ institute/school and admitted in the same, if he/she wants to transfer his/her admission to any other program in the same Department/ College/ Institute /School in which he/she has not applied but seats are still lying vacant, can be transferred subject to the fulfilment of all the admission requirements. 

            In addition to this, a standard procedure will be followed for form transfer. The candidate interested in transfer of the Admission Form will be required to submit an application through his/her online admission portal, subject to his/her eligibility in the respective degree program within the same Department/College/Institute/School.

4.22     However, the form transfer will be allowed to only those programs/departments in which the seats will remain vacant at the closure of admission process and there are no waiting candidates i.e. lists have been displayed till the last entry. A final list of programs/departments to which forms can be transferred will be approved by the Chairperson Admission Committee and approval of the transfer will be granted accordingly and the concerned departments will also be intimated. The policy order of merit will be followed in all these cases.

                        Form transfer shall further be subject to following categories: 

1. A candidate, who has applied in any of the program/department but failed to seek admission in that program/department, if he/she intends to transfer his/her admission form to any other program/ department in which he/she has not applied but seats are still lying vacant, can be transferred. 
2. A student who has applied in any of the program/ department and admitted in the same program/ department, if he/she wants to transfer his/her admission to any other program/department in which he/she has not applied but seats are still lying vacant, can be transferred. 

In addition to this, a standard procedure will be followed for form transfer. The students interested in transfer of Admission Forms will be required to submit an application on a prescribed form recommended by the Chairpersons of both the Departments, to the Chairperson Admission Committee.

Transfer of any Fee or Admission Form(s) without the approval of the Chairperson Admission Committee will be considered null and void.

4.23     In the context of faculty development, there will be two seats reserved for teaching staff (Regular teaching staff) in MSc(Hons)/MS/MPhil programs in addition to the approved number of seats. In case these seats remain vacant then these will be reserved for spouse/children of the teaching staff (Regular teaching staff).

Moreover, one seat is reserved for non-teaching staff (Regular staff) in MSc(Hons)/MS/MPhil programs. In case these seats remain vacant then these will be reserved for spouse/children of the non-teaching staff (Regular staff).

1. Category-I: There is one seat reserved in all these programs (regular/self-support) for UOS non-teaching employees (regular only). 
2. Category-II: There are two seats reserved in all these programs (regular/self-support) for UOS teaching employees (regular only). 
3. In these two categories preference shall be given to the teaching and non-teaching employees (himself/herself) in their relevant categories. In case the seat(s) remain vacant the same shall be converted for the admission of children/spouses of UOS teaching and non-teaching employees in their relevant categories. 
4. Seats of these two categories are interconvertible as well. If seat(s) still remain vacant, admission on these seat(s) shall be offered to the other category applicants. 
5. In case of more than one applicants the admission shall be granted on merit

4.24     Minimum class size for MS/M.Sc (Hons)/MPhil/Equivalent and PhD program shall be 10 and 05 respectively. However, in case of less than the prescribed number of students, special permission for start of the program shall be sought from the Vice Chancellor on the recommendations of University Admission Committee. 

4.25     All the government employees seeking admission to University of Sargodha should provide the NOC from the competent authority of Department concerned.

4.26     Qualification from Institutions other than the University of Sargodha shall be equalized by the Equivalence Committee of the University/HEC. All the Departments will forward the cases of Equivalence to Chairperson Equivalence Committee.

4.27     As some of the transcripts provided by the students do not contain the detailed marks/percentage of marks so it becomes impossible to calculate merit on the basis of CGPA only. It is the responsibility of the students concerned to provide the detailed marks sheet to the department before the last date of submission of forms. If they fail to provide it, they will not be considered eligible for admission as merit cannot be calculated on the basis of CGPA only.

4.28     University employees seeking admission to MS/MPhil or PhD program are required to provide NOC and study leave before the last date for submission of forms.

4.29     In addition to the approved number of seats one seat for disable persons shall be reserved in MS/MPhil/PhD programs as notified by the Punjab Government. The department shall forward the cases of disable students to Committee constituted to determine the disability of candidates. The student shall be considered eligible after verification from the said Committee.

4.30     The facility of additional marks and fee concession on the basis of Hifz shall not be applicable to these admissions.

4.31     All admissions made in contravention of these Regulations shall be void.